Content Management & Electronic Archiving

Content management and electronic archiving constitute a comprehensive set of solutions that address the entire Information Lifecycle Management (ILM) of your documents and data, both electronic and paper-based.

While Content Management organises, manages and shares working documents still in operational use, Electronic Archiving ensures the efficient search, retrieval and archiving of these documents and data for possible future needs (audit proceedings for example).

Content Management

Electronic Archiving

Secure Data Room

Backup Online

Content Management

In today’s environment, most companies handle, on top of their daily business processes, various cross-functional projects requiring the sharing of information and documents (across departments and by employees). Ensuring the accessibility of up-to-date information on a timely basis can prove challenging.

Our tailored content management solutions allow you to create, organise, manage and share your working documents. The following functionalities are offered:

  • simultaneous document sharing (via collaborative workspaces and collaborative live editing)
  • versioning and traceability of modifications
  • management of access rights
  • management of sensitive information
  • project management tools (workflows, planning)
  • validation levels (workflows).

To fully comprehend your business environment, notably information flows, processes and document typology, Labgroup performs a preliminary analysis and assessment of your business requirements and constraints, whether technical, operational, legal or financial. Subsequently, we propose a tailor-made approach combining a reliable system architecture with an efficient implementation schedule.

For further information, we invite you to contact our experts or to visit our dedicated page for our newest content management solution. 

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Electronic Archiving

Appropriate electronic archiving solutions are key to improving end-user productivity, optimising the search and retrieval of business information and improving the security, confidentiality and traceability of documents.

Labgroup’s solutions allow clients to capture and archive any type of content (paper, media and electronic) into a single repository. Documents can be archived in their native format or in a long-term preservation compliant format. We invite you to find further information on our Digitisation Services here. 

Captured documents are organised into a user-defined flexible file plan, allowing easy navigation and customisable classification of documents. Each document can be associated with a set of metadata for efficient keyword searches, even in the documents’ content itself (full-text search).

Combined with Content Management, this offers a powerful and efficient solution for end-to-end electronic document management

Security and traceability

Labgroup’s interface is fully web-based and without any installation on the end user’s workstation. Our secure web portal acts as the main user interface, which is only accessible through a highly secured authentication method (LuxTrust or smartphone authentication).

Our approach offers full traceability of all archived contents through the systematic registration of all accesses and/or modifications, allowing to identify both the user and the type of operations performed on any document.

Finally, data are fully hosted by Labgroup and replicated across our two Datacentres in Luxembourg.

Secure Data Room

Labgroup offers a secure and efficient service to exchange confidential information, in collaboration with Brainloop.

A virtual data room can be established in just a few hours. Using a drag-and-drop function, content can be moved directly from your computer desktop into the data room.

You can furthermore specify which user is authorised to view, print or save documents in the virtual data room.

All data room activity is recorded and cannot be altered, detailed real-time reports can be reviewed, creating transparency and meeting the most stringent regulatory requirements.

Main Benefits: 

  • Anywhere, anytime web-based access
  • Document sharing with versioning, tasks, discussions
  • No software to download
  • Intuitive user interface
  • Two-factor authentication, 256-bit encryption at rest
  • Separation of duties prevents insider threat
  • Full integration with Microsoft Rights Management and Adobe® LiveCycle®
  • Rights Management to prevent forwarding, printing and saving
  • Your policies and controls are automatically applied to files on upload
  • Tamper-proof audit trail supports external regulations: SOX, HIPAA, privacy laws
  • Supports internal policies: approval, access privileges, non-repudiation, retention
  • Labgroup’s data rooms solutions require zero installation, are fully scalable and are running fast.

Backup Online

Securing your business from data loss, damage or inaccessibility thereby ensuring full operational continuity is critical. Labgroup offers end-to-end secure recovery solutions in line with best practices in risk management. We safely back-up your endpoint devices (desktops, laptops, mobiles) and servers using high-end protection and encryption before, during and after the transfer of data. Your data can be stored online or in our datacentres in Luxembourg.

Automatic incremental back-ups ensure the safe recovery of your data, either remotely using an internet connection or at our own premises.

Whilst applying the most stringent data protection policies, our business solutions will allow you to manage your recovery policies and to supervise the backups of all your servers according to the sensitivity and the nature of the data.

In addition to our intuitive web interface available 24/24, expert assistance and a service desk are both available.

Further information.

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