For several years now, we have been celebrating International Archives Day by sharing an article on the subject.
What is an archive? Why archiving? How to archive properly? What does the law of July 25, 2015 represent? Management of current and intermediate archives, management of permanent archives… Document archiving, electronic/data archiving? How to implement an archiving policy? Focus on the “in-house” archivist. Our conception of archive management in the 21st century. The use of the Arcateg™ method and its advantages. Our on-demand scanning service, E-Delivery, to assist you during the lockdown. How to establish good Information Governance? Adaptation to each need, the key to a successful archiving process. Is the future of archives digital? And many other topics…
So many concepts and questions addressed over time!
Maintaining regulatory compliance, improving decision-making, data confidentiality, saving time and space… There are many reasons to call upon an archiving service provider.
As experts in the field, we are aware of the importance of archives for you, businesses, organisations, as well as local and state administrations. That is why we always take this day as an opportunity to highlight the importance of archive management in the professional context.
We will never stop repeating it: archive management plays a major role in information management in businesses and organisations, and for many reasons. Archives are documents of different types (administrative documents, contracts, invoices, strategic reports, etc.), periods, and formats produced by an organisation as a result of its activities. They must not only be preserved as evidence and a record in case of audits or disputes, but they also contribute to the future decisions of an entity through data analysis. Therefore, proper preservation of archives allows companies and organisations to maintain regulatory compliance, improve decision-making, and ensure the confidentiality of their data.
Archiving for better efficiency?
Another important aspect of archive management is the time and space saved. Effective archive management facilitates document retrieval for employees. A properly classified document can be found more easily than a folder archived without any filing rules. Consequently, it increases the availability of employees to focus on their primary tasks.
In terms of strategic planning, archive management is equally crucial as archives can provide important historical information for decision-making. Companies can use archives to examine historical industry trends, past company strategies, and financial results. Archiving can also help plan the future of the company by providing information on future projects, market trends and investment opportunities.
What about digital transition?
The current context of digital transformation also has an impact on archive management. The volume of generated digital data continues to grow, and its management is essential to ensure access and security of these archives. Archiving digitisation is a growing trend for companies and organizations, an area where we can assist you through our digitisation services.
As you have understood, effective archive management should not be overlooked. No worries, we can help you.
Document Archiving – our complete archiving solutions, from document collection at your premises to secure destruction.
We offer document archiving services to help you efficiently and securely manage your archives. Our solutions are complete, designed considering the document lifecycle and tailored to the specific needs of each entity. We guarantee that your archives are well-managed, in compliance with regulations, and protected by advanced security measures, allowing you to focus on your activities.