June 9th – International Archives Day

Issues finding your documents? Keep calm – the 9th June is International Archives Day! 

International Archives Day aims to raise awareness amongst organisations regarding the importance of archiving media, classifying different types of documents, and managing retention periods.

This day is also an opportunity to thank all the people who are committed to easing our research and information exchanges like Mister Archive and Miss Digital.

What does “archives” mean?

Archives/records include information of different types, age or support that are produced by organisations as part of their activity. Archives must be maintained by organisations but also by people as evidence and trace in case of control or dispute. They may also contribute to the future decisions of an entity through data analytics. Therefore, proper preservation of records is required.

Labgroup can help organisations with the implementation of an archiving policy that will lead to creating retention rules; to better manage information lifecycle but also to protecting personal data.

You don’t know how to implement an archiving policy?

Don’t worry, Labgroup assists organisations in the development of an adapted archiving policy by providing advisory services. As being members of the Labgroup team, Mister Archive and Miss Digital are willing to help your organisation thanks to their magical expertise and deep experience in the field of document and data management.

With the help of Mister Archive, your organisation will achieve to create and implement an archiving policy, while new content and records management tools will optimise and centralise information management, thanks to Miss Digital.

 

Labgroup offers, according to the needs of its customers, archival consulting services that result in various missions regarding:

  • Training  -> implement user awareness and change management
  • Organisation and governance -> organise the searching and display of procedures
  • Document workflow management -> manage the access and authenticity -> optimise the information’s circulation
  • Hybrid records management, paper and electronic -> secure archiving, management and destruction processes
  • Indexation and archival description  -> describe archives and funds according to archival   standards
  • Valorisation and preservation -> assure long-term preservation both paper and electronic -> ensure the transparency and confidentiality

Labgroup has the power to simplify and strengthen information governance thanks to the Arcateg™ Records Categorisation Method that accelerates information management rules development and their implementation.

Organisations can take advantage of the Arcateg™ methodology according to several specific objectives such as quality and completeness of the retention rules, mapping of personal data, and/or compliance with GDPR (General Data Protection Regulation (GDPR), in force from May 25th, 2018).

(https://www.labgroup.com/partenariat-entre-labgroup-et-archive-17-pour-la-diffusion-de-la-methode-arcateg-archivage-par-categorie/)

Need help with your documents/data management? Contact us now and benefit from a special consultancy offer to celebrate this special day

1 day/consultant to implement an existing assessment report!

Send an e-mail to marketing@labgroup.com to schedule your appointment

 

Lab Gibraltar is proud to support the “Sierra Leone Marathon”.

Lab Gibraltar is proud to support the “Sierra Leone Marathon”.

 

We were proud to contribute again to this year’s Sierra Leone Marathon in Makeny by supporting Phil Langley, Associate Director, Ibex Insurance Services, (www.everydayhero.co.uk/phil-langley) who raises money for a good cause called “Street Child”!

The Sierra Leone Marathon is the unique international marathon during which runners are united with one common goal: support the projects of the UK charity “Street Child”. The “Everydayheroes”, like Phil Langley, had the opportunity to visit, meet and draw inspiration from the very children and families they have been fundraising for – some of the most vulnerable children in the world.

“Street Child” believes that every child has a right to a safe home and an education. The organisation works in some of the poorest areas in the world and tries to give a chance to every child -a chance to go to school and learn – to offer them a better future. Since 2008, they have already helped over 100,000 children to go to school and enabled thousands of families to generate sustainable incomes so that their children can stay in education.

Lab Gibraltar sponsored a price for a raffle, organised by Phil Langley and with the support of Ibex Insurance, offering two weekend passes for the Gibraltar Music Festival.

“In 2014 the Ebola virus epidemic threw Sierra Leone into crisis again. Thousands of children were orphaned and families torn apart. Street Child led the Ebola orphan response, helping over 12,000 children impacted by the epidemic and we continue to support children who are still struggling.”

Further information about this project on www.street-child.co.uk.

Lab Gibraltar – proud to support the “Sierra Leone Marathon”.

 

 

 

Lab Gibraltar – proud to support the “Sierra Leone Marathon”.

 

We were proud to contribute to the Sierra Leone Marathon by supporting Phil Langley, Associate Director Ibex Insurance Services, (www.everydayhero.co.uk/phil-langley) who raises money for the good cause “Street Child”!

The Sierra Leone Marathon is a unique event uniting all participants in one common goal: support the projects of the UK charity “Street Child”. The “Everydayheroes”, like Phil Langley, had the opportunity to visit, meet and draw inspiration from the very children they’ve been fundraising for – some of the most vulnerable children in the world.

“Street Child” believes that every child has a right to a safe home and an education. The organisation supports at risk Ebola orphans to go to school. They’ve already helped over 50,000 children to go to school and enabled thousands of families to generate sustainable incomes so that their children can stay in education.

Lab Gibraltar sponsored a price for a raffle, organised by Phil Langley and with the support of Ibex Insurance, offering two weekend passes for the Gibraltar Music Festival.

“The Ebola epidemic in Sierra Leone and Liberia cost over 4,000 lives and orphaned over 12,000 children. Street Child has identified 1,400 seriously at-risk Ebola orphans who are in urgent need of support. At the outset, it was the thought of trying to help children in the most inaccessible parts of one of the poorest countries in the world that were living on the streets and had no access to education.”

Further information about this project on www.street-child.co.uk.

Cargolux entrusts Labgroup with Document Management Services

In order to benefit from a secure archiving solution for the thousands of documents related to the maintenance of its aircraft, Cargolux has decided to outsource the process to Labgroup.

Key Points

Maintenance files for over 22 planes

Storage of over 1,000 archive boxes

Digitisation of over 50,000 documents

Providing 150 engineers with secure access to electronic files

Process approved by the Civil Aviation Authority

 

BNP Paribas Real Estate: Labroup is the ideal partner for document management

BNP Paribas Real Estate Luxembourg chooses Labgroup for all its document management, from storage to destruction.

First office property manager in Luxembourg (425,000 square meters), BNP Paribas Real Estate Luxembourg is a subsidiary of BNP Paribas Estate, the first European real estate manager (30 million square meters). The company offers a broad portfolio of real estate services ranging from consulting to management through the promotion and coordination of construction projects, interior design and renovation.

Document archiving is crucial in the real estate business, especially because the law requires their preservation for at least 10 years. BNP Paribas Real Estate Luxembourg has entrusted this task to Labgroup, who is also in charge of the collection and destruction of legal documents.

The Professional of the Financial Sector (PSF) status of Labgroup reinforces the relationship of trust that has developed over time. A status even more important than the new division Real Estate Management at BNP Paribas Estate, which manages assets for clients around the world from Luxembourg, has grown considerably.

For Labgroup, it is a pleasure and a privilege to be the trusted partner of the worldwide leader in real estate management.

LuxairGroup: creating added value for archiving

Labgroup has managed an important archiving project for LuxairGroup, with great emphasis on speed, methodology and by creating a long term partnership.

LuxairGroup is composed of three main Business Lines: the Airline, the Tour Operator and the Cargo Handling. Luxair Airlines is the national airline of the Grand Duchy of Luxembourg. Its European network has greatly contributed to creating Luxembourg’s advantageous position in the world of finance.

Luxembourg Airport is also positioned as the fifth largest European freight handling airport. Cargo Handling activities have been greatly enhanced in 2008, when the Cargo Center was expanded, enabling a further 200,000 tons of freight per year to pass through Luxembourg.

LuxairGroup had always stored their business documents on their own premises. In 2006, due to internal expansion, the building used for storing documents was scheduled for demolition creating an immediate problem of where to store their records. By outsourcing their requirements, LuxairGroup were looking for a company who could not only store their archives but who also had a proven document management methodology and who could provide value added advice when required. It was also important that the selected company could complete the project within the required time lines.

Labgroup’s experience and capability in handling document management projects was instrumental in its selection by LuxairGroup. Upon being awarded the contract, Labgroup assembled a dedicated team to ensure that LuxairGroup’s requirements met the agreed deadline.

Labgroup also provided LuxairGroup with the online document management application ArcStore 6. This enabled LuxairGroup to arrange all their deliveries and pickups from their desktop.

Labgroup’s dedicated team ensured that LuxairGroup archiving requirements were handled rapidly and efficiently. The proposed building work could continue as planned without any costly hold ups. LuxairGroup now view Labgoup as a partner who can advise and assist them with all their immediate and future document management requirements.

Ferrero International: a sweet archiving optimization

Since 2009, Ferrero International has chosen Labgroup to manage its in-house archives. Using the powerful ArcStore software, Ferrero is able to manage quickly and easily all the archives for the six companies established by the group in Luxembourg.

Known for its famous brands like Ferrero Rocher, Kinder or Mon Chéri, Ferrero International employs more than 22 000 people worldwide and 500 in Luxembourg. The group has established six companies in Luxembourg.

With an increasing number of collaborators and a business that develops fast, Ferrero has chosen Labgroup for its archive management needs. Since 2009, Labgroup supports the group’s six companies with the “In-house archiving” solution and ArcStore software.

With Labgroup’s support, we have put in place a very functional archiving system in a record time. Thanks to ArcStore’s InHouse module, we can track all files that are leaving our archives. At any one moment we know where they are, who is consulting them and when the files have been returned to secure storage.
Even more, once the archives internal life cycle has expired, we can choose to destroy the documents or outsource them to Labgroup’ s secure storage facilities.

With Labgroup, our archive world has changed !

 

Eric Moretti, Ferrero International