In the context of theCoronavirus Covid 19pandemic, companies are encouragingremote work (telework)as a preventive measure, allowing the highest number of employees to carry out their activity outside professional premises, thanks to information and communication technologies.
Faced with this exceptional situation, Labgroup has decidedto support you by offering adequate services to assist companies in this new way of working.
Labgroup can offerthree simplified solutions, quick to implement while responding to the challenges you face in the context of telework:
How can I guarantee easy and secure access to my telework employees?
MANAGEMENT OF INCOMING MAIL
How can I efficiently manage my paper mail?
How to collaborate effectively and sign my documents remotely without having to print the documents?
REMOTE WORK: SECURE ACCESS TO YOUR VIRTUAL SERVERS
To collaborate effectively, your telework employees need fast and secure remote access.
PROVISION OF THE INFRASTRUCTURE NECESSARY TO CONNECT TO THE REMOTE SERVER FOR:
Easily access your business applications from anywhere,
Access all of your documents securely using a VPN (Virtual Private Network).
In order to support you in this accelerated transition to the digital world, Labgroup offers all new clients free 3-months hosting without any commitment of your server(s) in our private cloud.
Our experts are at your disposal to activate this free offer and advise you on all your questions concerning the management of employee mobility (security, encryption, electronic signature, strong authentication). Our experienced consultants accompany you throughout the migration.
Optimise your back-office processes with our end-to-end solution allowing:
The elimination of errorsrelated to the processing of physical mails
The traceabilityof mailings and online tracking
Complimentary servicessuch as electronic archiving or OCR processing
REMOTE WORK: SIGN YOUR ELECTRONIC DOCUMENTS REMOTELY
The accelerated digitalisation of companies is accompanied by profound changes to the organisation, particularly in the way of concluding and signing contracts.
SIMPLIFIED DOCUMENT VALIDATION
Facilitates the workflow of signed documents.
An OTP (One Time Password) will be sent to your smartphone to sign the documents online.
ADVANCED ELECTRONIC SIGNATURE
Ensures transparency and trust between the signatory parties.
The advanced signature (in the eIDAS context) makes it possible to produce an electronic signature having the same value as the handwritten signature.
INTEGRATION WITHIN OUR EDM
Our electronic signature system has been developed to be directly integrated intoLuxDoc software, allowing you to sign documents directly via the application.
Cost reduction by easily accessing this modern and legally recognised validation method.
Elimination of cumbersome procedures by avoiding printing, mailing, returning, checking, archiving …
100% web, usable without installing any software on the client computer.
3 MONTHS FREE
In order to support you in this accelerated transition to the digital world, Labgroup offers you 3 free months of its EDM with integrated electronic signature functionalities (100 electronic signatures offered), without purchase commitment, in order to get started in teleworking.
Electronic document management and electronic signature – a winning combination!
LuxDoc is theelectronic document management (EDM) solutionoffered by Labgroup in SaaS (Software as a Service) mode, with consumption-based pricing (in the number of users and volume of document storage).
LuxDoc already offersa multitude of features to help companies optimise the processing and classification of information received and producedwithin the organisation (see luxdoc.lu). A single click allows the authorised user to start the signing process. The other party’s authorised representative will automatically receive an email invitation to sign the document online.
Three specific levels of reliabilityare defined in the applicable law (Regulation (EU) No 910/2014 of the European Parliament and of the Council of July 23rd, 2014 about electronic identification and trust services for electronic transactions within the domestic market and repealing the Directive 1999/93 / EC),can be chosen depending on the value of the document to be secured:
The qualified electronic signature, which has the same legal value as the handwritten signature within the European Union, is based on a digital identity certificate acquired from a duly recognised European Certification Authority, recorded on a highly secured medium, such as a chip integrated into identity cards (Belgian and Luxembourgish).
The advanced electronic signaturerecognised worldwide can take different forms (handwritten signature on a touchpad, signature based on a single-use certificate …), and must be preceded by an identification of the signatories, whose nature and acuity will depend on the intended degree of securitisation.
The simple electronic signaturehas lower requirements as well as legal value, but sufficient in many circumstances (for example, in case of the receipt of parcels, validated by a signature affixed on the touchpad of the deliverer).
The first two levels of electronic signature guarantee the identity of the signatories, the date of signature and the non-alteration of the validated content.
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