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9 June – International Archives Day

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This international day aims to raise awareness amongst organisations regarding the importance of archiving media, different types of documents and retention periods.

 

With good management, archives explain and justify the past. They may also contribute to the future actions of an organisation and help ensure its proper function: With triple administrative, legal and testimonial functions the archives allow:

  • Optimised document flow
  • Improved traceability of information
  • Increased performance, efficiency and help reduce costs
  • Conformity with legislation

By correct classification of archives, organisations have clear and efficient access information. As testimony to the past, archiving is also a means of guaranteeing access to information in cases of dispute.

Like Mister Archive, Labgroup ensures the proper management of an organisations information throughout its lifecycle.

An efficient Records Management or Archiving solution ensures that an archive is:

  • authentic – ensures the integrity of the information (no modification of the content)
  • traced – full history of the information throughout its lifecycle
  • perennial – ensures the readability of information over time

Labgroup–your partner for analogue and digital archiving management

 

Since 1977, Labgroup has provided information management and archiving services to organisations.

1st February 2017, Lab Luxembourg SA (Labgroup) became the first certified PSDC (Provider of Digitisation and/or Conservation Services), both for digitisation and conservation services. The legislator in Luxembourg anticipated a transformation of physical to digital with the implementation of the Law of the 25th July 2015 on electronic archiving. This law recognises the presumption of conformity given to electronic copies of paper documents, produced and stored by a certified “PSDC”.

This presumption of conformity is under the condition that the copy complies with a set of methodological and technical requirements guaranteeing its fidelity to the original paper document, as well as its non-alteration over time.

Therefore, with a guarantee from the Luxembourg State, the holders of information from all European countries can now entrust Labgroup with both digitisation operations and the storage of documents with legal value.

 Labgroup’s range of services includes digitising of paper documents, storing and destroying physical archives, capturing and conserving electronic archives, protecting and restoring data and preserving IT media.
 
Bad dreams about document and data management? 
Our experts will be glad to help you. Contact Damon Hough, Sales and Account Management Manager at Labgroup for all services concerning information lifecycle management
dhough@labgroup.com
 

February 16 – Global Information Governance Day 2017

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SUBJECT 2017:  INFORMATION GOVERNANCE TO INFORMATION OPPORTUNITY:

CONSULT THE ARTICLE IN FRENCH

Today is the Global Information Governance Day! #GIGD occurs on the third Thursday in February and was established to raise the awareness of information governance.

WHAT IS INFORMATION GOVERNANCE (IG)?

IG is the activities and technologies that organisations employ to maximise the value of their information while minimising associated risks and costs.

IG is a holistic approach to managing corporate information by implementing processes, roles, controls and metrics that treat information as a valuable business asset:

  • to make information assets available to those who need it
  • to provide employees with data they can trust and easily access while making business decisions
  • to reduce the legal risks associated with unmanaged or inconsistently managed information

The information governance, after a preliminary analysis, results in a classification of different value levels of your information. The outcome of this classification is the identification of your information with engaging/probative/legal value. (for instance business contracts, policies…)

Breaking news on information governance in Europe – Trusted service provider for legal documents Labgroup first PSDC to be certified – #Archiving2.0

Since three millennia, the archiving of the writings is inseparable from its paper support. However, technological advances make it possible to perform native electronic records and to dematerialise paper documents.

The European regulation eIDAS (Electronic Identification and Trust Services) 910/2014, which has been fully implemented since the 1st of July 2016, has clearly demonstrated the willingness of member states to consider these technological advances and democratise digitisation by:

  • enhancing the security of electronic exchanges;
  • recognizing the universal value of the electronic signature;
  • granting the legal value to a digital document.

In Luxembourg the legal framework anticipates and supports this democratisation of the digitisation. The law of 25th of July 2015 on electronic archiving recognises the probative value of electronic copies of paper documents produced by a PSDC (Provider of Digitisation and Conservation Services) certified company to respect all the conditions of strict fidelity to the original and, moreover, presumption of conformity with the original.

As being the first company which is certified PSDC-DC in Luxembourg, Labgroup is certified as:

  • Provider of Digitisation Services, in other words Labgroup is empowered to create legal electronic copies of paper documents;
  • Provider of Conservation Services, which guarantees the integrity, confidentiality and persistence of electronic archives throughout their retention period.

What is the value of the PSDC status abroad? While Luxembourg has been a precursor with this new law, other countries have also embarked on the path of digital transformation by introducing an attractive legal regime for electronic archiving. However, no other country engages the state through the certification of service providers, such as the PSDC status in Luxembourg.

By archiving in Luxembourg, companies in Belgium or France could therefore both exploit their national legislation and benefit from the guarantees offered by the PSDC status.

Do you want to learn more about information governance or electronic archiving?

Do you need further information on legal electronic archiving, project or risk management to efficiently implement your digital transformation project? We offer dedicated and tailored intra-company trainings to help you implementing your electronic archiving project!

Contact us now for further information by sending a mail to servicedesk@labgroup.com

Subject 2016 – Issues retrieving your documents

Subject 2015 – Benefits of information governance

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