International Archives Day

When talking about archives, several questions are asked by the public:

What does archive mean?

What is the role of an archivist?

What is the retention period of my archives?

How to manage electronic archives?

What to keep on paper?

Therefore, all around the world, professionals unite on the 9th of June to help you understand why it is important to manage and value your archives. This is an excellent opportunity to discover and understand or to get a more precise view/approach to our profession, and to get a closer look at a fascinating domain!

Labgroup as an active actor of the archival sector in Luxembourg celebrates this event.

Indeed archives have a central place within Labgroup in our day-to-day activities especially around management and long-term preservation of archives, whether physical media or electronic. Our activities also focus on organizing and the designing of archiving policies and procedures to assist you in defining your retention policy. This allows you to research, processes and optimize the availability of your archives in accordance with good practices, professional standards and regulations.

Greetings from the Labgroup team and Happy Archives Day!

Cargolux entrusts Labgroup with Document Management Services

In order to benefit from a secure archiving solution for the thousands of documents related to the maintenance of its aircraft, Cargolux has decided to outsource the process to Labgroup.

Key Points

Maintenance files for over 22 planes

Storage of over 1,000 archive boxes

Digitisation of over 50,000 documents

Providing 150 engineers with secure access to electronic files

Process approved by the Civil Aviation Authority


From Batumi to Baku – 1.000 km by bicycle for charity

The two bikers, Michel Donckel and Bernard Moreau (CEO Labgroup), started their voyage on June 22nd from the Black sea to the Caspian sea. Their goal is to complete the 1000 km’s in 2 weeks time, by July 5th, and raise EUR 25 per kilometre.

The trip is self-funded by the cyclists with all donations going directly to help fund the project “Stop Aids Now / Acces – Aide aux enfants vulnérables de Gikondo” (Kigali-Rwanda) ( ) who’s mission is to improve the lives of street children in the Kicukiro District of Rwanda.

Follow their progress and give them a ”thumbs-up” on

Review the project in Rwanda:

Donations can be made via bank transfer or online here

Bank account name: Stop Aids Now/ Acces
IBAN: LU43 0025 1057 8676 9400
Communication: Batumi to Baku (B2B)

Contact at

Debra Donckel-Sances

The team at Labgroup wish them good luck and safe return!


Labgroup presents “ILM-as-a-service”

Capturing, archiving, processing and sharing electronic information in complete security over the web, that is Labgroup’s latest offer.

Inspired and designed in response to the challenges posed by the new law on electronic archiving and the PSDC certification (Digitisation and/or Archiving Service Providers), the “ILM-as-a-Service(TM)” (ILM – Information Lifecycle Management) offer is acomplete information lifecycle management solution, covering all stages from creation to final destruction.

The “ILM-as-a-Service” integrates with efficiency and transparency:

  • electronic data management (Content Management) via the collaborative Microsoft SharePoint(TM) platform, the market standard in the field;
  • electronic archiving (Records Management) via Cimail’s Easyfolder(TM), the electronic safe for Microsoft SharePoint(TM), a proven solution which already preserves the documents’ probative value of over 750,000 users worldwide.

The true value of ILM-as-a-Service is the combination of three key elements which deliver an optimum solution to our clients. ILM-as-a-Service regroups: the successful integration of two leading software packages, its compliance with operational or regulatory requirements, as well as the training and consulting services.” stated Bernard Moreau, Labgroup’s CEO. “In view of the difficult economic climate, companies are seeking to optimise their resources. Labgroup, with 35 years’ experience, is adapting accordingly by offering them a SaaS solution (Software as a Service), i.e. on demand, without investment, with no entry fees or licences.

For Eric Dorne, Chairman of CIMAIL, Labgroup’s “ILM-as-a-Service” offer responds perfectly to market expectations. “More than a product, it’s a successful linkage of our expertise in the long-term data integrity preservation and Labgroup’s know-how in the field of archive management.

As a result of the successful partnership between the two companies, this solution offers unique characteristics:

  • it is available for businesses with one single user or more
  • it captures information at the source (Microsoft Office, Outlook, scanner, publishing chain, work applications, etc.)
  • it provides a three-level archiving service: operational, safe and probative (legal)
  • pricing is based on usage and is easily determined by the number of users and volume of data
  • implementation is easy and fast

Moreover, the “ILM-as-a-Service” solution includes advisory and training services to formulate the client’s archiving policy (filing rules, indexing, retention, dissemination and recovery of information) which ensures that the archiving costs are aligned with the value of the information. The information and data is stored in Luxembourg, in the Labgroup datacentres in Contern and Bettembourg; however, it can also be stored at the client who can choose to have an on-site or hybrid installation.

Bernard Moreau to conclude: “Labgroup has become a reference in the marketplace to independently advise businesses on their electronic preservation and probative value archiving needs. Labgroup is a provider able to cover all stages of the lifecycle of information -paper documents storage included- in an innovative way, securely and in full compliance with the legislation in Luxembourg.”

About Labgroup

Labgroup is a Luxembourg based company that provides information management and archiving solutions to finance and insurance companies, government organization, as well as businesses from many other sectors. Since 1977 Labgroup has consistently accompanied their customers with the transition from paper document to electronic data management with new products, solutions and services. Products include physical document scanning and storage; content management and records management; IT backup and recovery; legal archiving; backup-media storage; compliant destruction; consulting services and training. Labgroup has offices in Luxembourg, Ireland and Gibraltar. As a Professional of the Financial Sector (PSF), Labgroup is regulated by the “Commission de Surveillance du Secteur Financier” (CSSF) and is certified ISO 9001, ISO 27001 and PSDC (pending). For more information on Labgroup, please call +352 350 222 1 or visit

Download Press Release (English)

Launch of ILM-as-a-service at the Information Management Day 2013 on 28th November 2013:

Best regards,
Labgroup Marketing Team

2, rue Edmond Reuter
L-5326 Contern

+352 350 222 1

BNP Paribas Real Estate: Labroup is the ideal partner for document management

BNP Paribas Real Estate Luxembourg chooses Labgroup for all its document management, from storage to destruction.

First office property manager in Luxembourg (425,000 square meters), BNP Paribas Real Estate Luxembourg is a subsidiary of BNP Paribas Estate, the first European real estate manager (30 million square meters). The company offers a broad portfolio of real estate services ranging from consulting to management through the promotion and coordination of construction projects, interior design and renovation.

Document archiving is crucial in the real estate business, especially because the law requires their preservation for at least 10 years. BNP Paribas Real Estate Luxembourg has entrusted this task to Labgroup, who is also in charge of the collection and destruction of legal documents.

The Professional of the Financial Sector (PSF) status of Labgroup reinforces the relationship of trust that has developed over time. A status even more important than the new division Real Estate Management at BNP Paribas Estate, which manages assets for clients around the world from Luxembourg, has grown considerably.

For Labgroup, it is a pleasure and a privilege to be the trusted partner of the worldwide leader in real estate management.

LuxairGroup: creating added value for archiving

Labgroup has managed an important archiving project for LuxairGroup, with great emphasis on speed, methodology and by creating a long term partnership.

LuxairGroup is composed of three main Business Lines: the Airline, the Tour Operator and the Cargo Handling. Luxair Airlines is the national airline of the Grand Duchy of Luxembourg. Its European network has greatly contributed to creating Luxembourg’s advantageous position in the world of finance.

Luxembourg Airport is also positioned as the fifth largest European freight handling airport. Cargo Handling activities have been greatly enhanced in 2008, when the Cargo Center was expanded, enabling a further 200,000 tons of freight per year to pass through Luxembourg.

LuxairGroup had always stored their business documents on their own premises. In 2006, due to internal expansion, the building used for storing documents was scheduled for demolition creating an immediate problem of where to store their records. By outsourcing their requirements, LuxairGroup were looking for a company who could not only store their archives but who also had a proven document management methodology and who could provide value added advice when required. It was also important that the selected company could complete the project within the required time lines.

Labgroup’s experience and capability in handling document management projects was instrumental in its selection by LuxairGroup. Upon being awarded the contract, Labgroup assembled a dedicated team to ensure that LuxairGroup’s requirements met the agreed deadline.

Labgroup also provided LuxairGroup with the online document management application ArcStore 6. This enabled LuxairGroup to arrange all their deliveries and pickups from their desktop.

Labgroup’s dedicated team ensured that LuxairGroup archiving requirements were handled rapidly and efficiently. The proposed building work could continue as planned without any costly hold ups. LuxairGroup now view Labgoup as a partner who can advise and assist them with all their immediate and future document management requirements.

Ferrero International: a sweet archiving optimization

Since 2009, Ferrero International has chosen Labgroup to manage its in-house archives. Using the powerful ArcStore software, Ferrero is able to manage quickly and easily all the archives for the six companies established by the group in Luxembourg.

Known for its famous brands like Ferrero Rocher, Kinder or Mon Chéri, Ferrero International employs more than 22 000 people worldwide and 500 in Luxembourg. The group has established six companies in Luxembourg.

With an increasing number of collaborators and a business that develops fast, Ferrero has chosen Labgroup for its archive management needs. Since 2009, Labgroup supports the group’s six companies with the “In-house archiving” solution and ArcStore software.

With Labgroup’s support, we have put in place a very functional archiving system in a record time. Thanks to ArcStore’s InHouse module, we can track all files that are leaving our archives. At any one moment we know where they are, who is consulting them and when the files have been returned to secure storage.
Even more, once the archives internal life cycle has expired, we can choose to destroy the documents or outsource them to Labgroup’ s secure storage facilities.

With Labgroup, our archive world has changed !


Eric Moretti, Ferrero International